Urgent Grant FY 2024-25

Urgent Grant provides one-off funding to provide assistance to not-for-profit community groups to support the delivery of activities in response to unforeseen issues or unexpected opportunities.

We aim to:

• Empower community groups by supporting unforeseen community initiatives that require immediate assistance from Council.
• Aid organisations in launching new programs, projects or small events that cannot wait until the next round of Annual Community Grants.
• Address urgent or unforeseen needs outside of regular operational requirements.

This grant is not available for applicants who

• have received other Council funding for the same program, project or events in the same financial year.
• are 2024/25 recipients of the Annual Community Grants or Emergency Relief Fund (unless exempted).

Community Grants Policy
All grants under the Community Grants Program are governed by Frankston City Council’s Community Grants Policy. Copies are available from Council’s website or request a copy by emailing communitygrants@frankston.vic.gov.au

• Eligibility for funding does not guarantee an application will be granted. Council has full discretion on funding decisions and these are final
• The Urgent Grants is limited to the amount of funds allocated in Council’s annual budget
• Allocation of funds to an applicant for any purpose in any year must not be taken as a commitment by Council for funding in a subsequent year
• Only one application per financial year, per applicant, will be accepted
• Each application will be considered on its own merits and assessed according to the assessment criteria outlined in the Urgent Grant guidelines
• Council’s contribution will be limited to the amount granted. All other costs associated with the proposed activity will be covered by the applicant 
• All applicants and recipients of the grants under the Community Grants Program must abide to the Council's Community Grants Policy (open in a seperate tab)

Successful applicants (or successful applicant’s auspice organisation as applicable) must:

• Invoice Council for the awarded amount by 30 June of that same financial year. Invoices not received prior to June 30 will be forfeited
• Spend funds for the agreed purpose  by June 30
• Report on the spending of funding received (grant accountability form) 12 months after funding was received, or prior to submission for the next round of the same grant. Accountability form must provide information that the grant was expended in line with the requested expenditure. Council may accept extension for the above requirement on a case by case basis. Request for extension must be sent in writing to the applicable Council officer, outlining the reason for the extension and any substantial changes to their funding activity throughout the funding period. Council may impose other special conditions on any successful applications
• Notify Council of any substantial changes to their funding activity throughout the funding period. Any significant variation of funding spend must be approved in writing by the Manager Community Strengthening
• Assist Council with publicity/promotion regarding the funded activity, as required. Recipients Permission will be given for local media to contact you directly regarding the activity. Council reserves the right to publicise any aspect of the activity associated with its Annual Community Grants.
• Give prior notice and invite to participate in any public relations activities associated with the activity.
• Comply with Federal, State or local laws and regulations while undertaking the funding activity
• Return to Council any unspent or contractually uncommitted funds by the completion of the financial year for which the grant was given, where such funds equal 5% or more of the original grant provided and total $50 or more. Unexpended or uncommitted funds of less than $50 will be foregone by Council.
• Not reallocate unexpended or uncommitted funds to new activities unrelated to the original purpose of the grant in the same funding period, or into the subsequent financial year without prior approval by grant’s delegate

Child Safety Commitment

Everyone in the community has a responsibility in ensuring the health, safety and wellbeing of children. All grant recipients must, at minimum, commit to proactively keeping children safe and reporting any concerns of child safety.

Grant recipients are required to comply with all relevant child safety legislation which may include, but is not limited to, The Victorian Child Safe Standards (2022) and The Child Wellbeing and Safety Act (2005). Council may request evidence of compliance. If you are unsure about your responsibilities in relation the Victorian Child Safe Standards visit https://ccyp.vic.gov.au/child-safe-standards/ (open in a seperate tab).

If you would like further information about Council’s approach to child safety please email childsafe@frankston.vic.gov.au

Cancellation of Grant

Grants will be cancelled and requested to be returned to Council if Council has made an allocation with:

• False or misleading information, as provided by the applicant;
• The applicant withdraws from the activity;
• Is not undertaking the activity as applied; and, or
• The activity has been cancelled